Calendar Scheduling for Irregular Recurring Events on Shifting Weekdays (in 10 Seconds)

Not all weeks are created equal — especially when your schedule doesn’t follow the standard Monday-to-Friday routine. In my case, each day of the week isn’t tied to its name. Instead, I work with a day order system, where classes and routines are labeled as Day 1, Day 2, and so on. If there’s a holiday in the middle of the week, the schedule just shifts forward. That means what was originally Day 3 on Wednesday might now fall on Thursday.

So yeah-good luck setting recurring tasks in a system like this.

Why Typical Calendar Setups Fall Apart

Most productivity apps assume one thing: your weekly routine stays the same. But when a random holiday causes the whole structure to shift, recurring events quickly turn into a mess. I found myself constantly dragging and dropping events, rechecking class schedules, and second-guessing if I was even looking at the right “day.”

The result? Wasted time and unnecessary stress during planning sessions. Also a doubtful thought whenever I see my calendar. Is it up to date? Did I update the Day Order?

My Weekly Reality Check

That’s why every week, during my review and planning session, I pull up the official timetable and manually align my calendar with the correct day orders. It might sound tedious, but it takes me less than a minute now thanks to a system I’ve built…